Carefully read these terms and conditions. Enrollment in and payment for any program offered herein constitutes acceptance and agreement to be bound by the terms thereof.
REGISTRATIONS: In order to guarantee the group rate, all registrations must be submitted in full to Friends Tours and Travel, Inc. no later than 90 days prior to departure. Registrations received after 90 days incur a $50 penalty and are subject to airline ticket cost differences. Please fill out all fields completely.
DOCUMENTS: A valid passport must be held by each tour member. To be accepted, passports must be valid for 6 months after departure. All travelers must submit a copy of their valid passport to our office no later than 90 days prior to departure. Application forms are available at your local Passport Office or U.S. Postal Service.
HEALTH: No vaccination or re-vaccination is required nor is any particular health requirement applicable. Tour members are expected to be in good health. Tour members who require any form of special assistance must be accompanied by a helper who is fully responsible for those tour members.
STATEMENT OF RESPONSIBILITY: Except where otherwise stated, Friends Tours and Travel, Inc. and/or its agents act only as agents for the relevant supplier in securing hotels, transportation and other travel services and in no event shall Friends Tours and Travel, Inc. or the tour organizer be liable for failure by any such supplier to render such transportation, lodging or other travel services to be provided on the tour. Friends Tours and Travel, Inc. and the tour organizer assume no liability for any injury, death, damage, loss, accident delay or irregularity which may occur by reason of any negligent or willful act or omission of any suppliers of service to your tour. Similarly, without limiting the foregoing, passenger agrees to hold Friends Tours and Travel, Inc. and the tour organizer harmless for any defect in any vehicle, plane, boat, bus, car, van or other types of conveyance, act of war or insurrection, terrorist activity, revolt or other civil uprising, military action, strikes or labor unrest or any Act of God or for any other act of any third party. We also reserve the right to withdraw the tour, reschedule the departure, amend the itinerary, substitute hotels of comparable quality, and generally make any alteration or substitution if improvements can be made or operating requirements make it advisable, or for unforeseen conditions beyond our control deem changes necessary. The Tour Operator reserves the right to remove from the tour any person whose actions, conduct, mental or physical condition impose upon or disturb other tour members or impeded the operation of the tour. By signing the registration form and utilizing the services of the Tour Operator and its suppliers, the participant acknowledges and accepts the foregoing conditions. The passenger also agrees that the exclusive venue of any suit or cause of action arising directly or indirectly from this agreement will be made in Little Rock, Arkansas, where Arkansas Law will apply. Friends Tours and Travel, Inc. is registered with the state of Arkansas as a seller of Travel.
INSURANCE: Insurance is strongly recommended. Trip cancellation, baggage and health/accident insurance is available. Transportation companies concerned are not to be held responsible for any act, omission, or event during the time passengers are not on board their carriers or conveyances. The passenger contract in use by the carriers concerned, when issued, shall constitute the sole contract between the Transportation Companies and the purchaser of the tour(s) or cruise(s) and/or passengers and Friends Tours and Travel, Inc. assumes no liability or responsibility in connection therewith.
AIRLINE RESPONSIBILITY: Airlines are responsible only for the air travel portion of these tours performed by it on behalf of tour participants in accordance with the terms and conditions of their individual passage contracts and are subject to laws, treaties and regulations governing air transportation. Tour services including but not limited to carriage by land or sea, guide service, hotel accommodations, restaurants and all services other than carriage by air are furnished by contractors who are independent and do not act for or on behalf of this airline and this airline shall not be responsible for any act, omission or event occurring prior to the participant’s embarkation upon or disembarkation from the aircraft. The usual passage contract used by this airline when issued, shall constitute the sole contract between this airline and the tour participant and in purchasing a passage contract as a part of this tour, the participant acknowledges and accepts the fore-going conditions. This airline is not to be held responsible for any act, omission or event during the time passengers are not on board its aircraft.
AIR TRANSPORTATION: Jet economy class on IATAN and ATC carriers. Airfare based on Round-trip nonrefundable APEX fare. Airline upgrades may be available at additional cost to the customer. Reservations, full payment and ticketing must be completed no later than 90 days prior to departure. If you wish to request a specific departure city it must be listed on the registration form. Unless indicated otherwise, all airline tickets are issued from the group departure city.
LUGGAGE: Carrying and handling of one piece of luggage per person is included. On airlines, free baggage allowance for Economy Class passengers is according to the size and weight. The total measurement of both pieces may not exceed 106 inches and each single piece may not exceed 62 inches. Total measurement is length plus height plus width. Bag cannot weigh more than 50 lbs. Apart from the usual accessories, (handbag, carry-on, camera, umbrella, etc.) each passenger may carry one piece of luggage, the measurement of which may not exceed 45 inches. This carry-on piece of luggage must remain in the personal care of the tour member throughout the tour. Airline liability for passenger’s baggage is stated on contract included on all tickets and shall not exceed the actual loss, subject to proof. Baggage is at “Owner’s Risk” throughout the tour offered from and return to U.S. departure city.
HOTELS: First class and/or deluxe hotels. All hotels are with private bath per person cost based on sharing twin-bedded rooms. A limited number of single rooms are available at the supplement Indicated ($750). In the event of any unforeseen hotel changes, a similar hotel may be substituted. Triple accommodations can be arranged, but few genuine triple-bedded rooms exist. To make a triple, a roll away or sofa bed is added to a regular twin-bedded room. Such accommodations have limited availability and there is no reduction in cost offered by the hotels. For children 12 year of age or older, full land cost applies. Unaccompanied minor under 18 years of age cannot be accepted. Your tour host will be able to advise you.
CHANGES: When a written request to change the standard program is approved by Friends Tours and Travel, Inc., a minimum of $50 per person, per change will be charged. Transfers for such passengers are not included in the program price and are solely the responsibility of the passenger.
AIRLINE/HOTEL/LAND TOUR MEAL SERVICE: On tour, meals consisting of buffet breakfast and dinner daily. Coffee and/or tea included with breakfast, but as is customary overseas not included with dinner and are an extra cost if requested. Meals while in-flight are according to custom of airline involved and shall be considered the meal service appropriate to the time of day. Special dietary meals cannot be guaranteed on the land tour.
LAND TRANSPORTATION: Deluxe, modern, air-conditioned motor coach and English-speaking guides are used throughout the tour and are exclusively for group.
SIGHTSEEING: As indicated in the itinerary with service of local English speaking guides including entrance fees to sights indicated on brochure.
TRANSFERS: Between all arrival, departure points and hotels with one suitcase except in the USA where no service is provided.
GRATUITIES/VISA FEES/MISCELLANEOUS TAXES: Local, state and hotel taxes are included. Departure taxes and various service charges are included unless specified. Tips to guides and drivers are extra. Advertised price reflects 3% cash discount.
EXTRA COSTS: If you are traveling alone and wish to share accommodations, we will assign you a roommate, if one is available. If there is no one with whom you can share, you will be invoiced for a single room. Items not mentioned as being included, but not limited to passport fees, beverages and meals other than those mentioned, laundry or dry cleaning and all other items of a personal nature are at the full expense of tour members.
DEPOSITS/CANCELLATIONS/REFUNDS: Your deposit of $300.00 per person constitutes your conditions, and will be applied to total price of program selected. Payment can be made in full. Remaining balance to be paid in full no later than 90 days prior to departure. After initial deposit $100.00 cancellation fee applies for any cancellation received in writing up to 60 days prior to departure. Within 60 days prior to departure NO REFUND is possible under any circumstances for cancellations. Tour insurance is available and highly recommended. All claims must be in writing and will be processed by the Insurance Company. No refunds will be given for services or sightseeing rendered and not used by tour members. The tour operator reserves the right to cancel, withdraw or change the tour in whole or part at any time when unforeseen circumstances arise. All cancellations must be in writing.